Virginia New Employer Information

• Apply for an Employer Identification Number (EIN, aka, FEIN) with theIRS online.
• To read more about how to apply for an EIN, read our help article,“Your Step-by-step Guide on How to Apply for EIN.”
• You will be assigned a unique nine-digit number to identify your business for your federal taxes by the IRS. To learn more, read,“What Is an FEIN?”

• Although it is not required, we suggest youregisterfor the EFTPS (Electronic Federal Tax Payment System).
• EFTPS is an easy way to pay your federal taxes online or view any tax filings made on your behalf by Patriot Software. To find out more about the EFTPS, read our article,“What Is EFTPS?”

• New employers in Virginia need to register their business with the:
  • Virginia Department of Taxation for a payroll withholding account for state income taxes (SIT)
  • Virginia Employment Commission for state unemployment insurance (SUI)
• You can use theVirginia Tax Online Services for Businessesto register for both of these accounts. This account will be used for filing and paying your SIT and SUI taxes also.

• New Virginia employers receive the initial base tax rate of 2.5% (base rate + add-ons) for 2021 until eligible for a calculated rate. Pleasevisit the Virginia Employment Commissionfor more information.
• You will be given a new State Unemployment Tax Assessment (SUTA) rate after 12 months of taxable payroll, and then January 1st of each year.
• To learn more about SUTA, read our article, “What Is SUTA Tax?”

• Fill out the requiredForm I-9for employee work verification in the USA.
• This is a two-part form. The first section is filled out by the employee and the second part is to be filled out by the employer. To learn more, read,“Form I-9 In a Nutshell.”
• You must retain each employee’s completed Form I-9 as long as the individual works for you. For more information, read“What Should Be in an Employee File?”

• Employees need to fill outForm W-4, Employee’s Withholding Certificatefor federal income taxes (FIT).
• For more information, read our help article,“Updates to the Income Tax Withholding Tables and What You Need to Know.”

Form VA-4is the Virginia Income Tax Withholding Exemption Certificate for state income taxes (SIT).

• Virginia employers need to报告新员工在线within 20 days of hire or rehire with the Virginia New Hire Reporting Center.
• To learn more, read,“What Is New Hire Reporting?

• Virginia minimum wage is currently $7.25 but will increase to $9.50 per hour on 5/1/2021.
• By law, you are required to postthe minimum wage posterfor your employees.