当您雇用员工时，事情并不总是按计划进行。您可能会忘记给工人新租用文书工作。或者，您的员工在填写新租用表格（例如I-9表格）时可能会犯错。
So, what happens when you or your employee make a mistake on Form I-9? How do you go about fixing it? To avoid penalties and legal problems, learn how to make Form I-9 corrections.
表格I-9overview
表格I-9, Employment Eligibility Verification, is a form employers use to verify employees are legally allowed to work in the U.S. Before you can authorize employment, you and your employee must fill out Form I-9.
Along with filling out the form, employees must also provide certain identification and documentation. As an employer, you must review the employee’s documents to verify they are accurate and consistent with their I-9 form.
I-9分为三个部分：
- 第1节
- 第2节
- 第3节
雇用员工时，必须填写I-9表格的前两个部分。如果您重新雇用员工或需要更新员工的信息，则只需要填写最后一部分。
第1节covers things like the employee’s personal information, including their name, address, date of birth, Social Security number, and citizenship details. Employees (or their preparer and/or translator) must complete, sign, and date Section 1 on the first day of employment.
第2节仔细研究员工的身份证明和文档。作为雇主，您的工作是确保文件和信息是真实的，并符合雇员在表格上写的内容。
表格I-9has a list of employee documents that you can accept. These documents are grouped into three categories:
- 列表A：证明身份和工作资格的文件
- List B: Documents that prove identity\
- 列表C：证明工作资格的文件
To prove citizenship and identity, an employee can either show one document from List A or a document from两个都列表B和清单C。
You and your employee must complete Section 2 within three days of the employee’s first day of work.
You only need to fill out第3节如果：
- You need to update Form I-9 information
- 临时就业授权到期
- 你是rehiring a former employee
Beginning May 1, 2020, employers are required to use a new version of Form I-9 with the edition date of 10/21/2019 for all new hires.
雇主不需要更新当前员工的现有表格I-9。
To access the newest version of Form I-9, go to theU.S. Citizenship and Immigration Services’s website。
Common Form I-9 mistakes
Even the most seasoned small business owners can make mistakes on Form I-9. Regardless of if you’re new to the business scene or have been in business for many years, there are plenty of Form I-9 mistakes to watch out for.
Beware of the following Form I-9 mistakes:
- Recording information in the wrong section
- 缺少表格的信息
- Accepting documents that are not on the Form I-9 list
- 未能签署并日期约会证明部分
- Forgetting to have the employee sign and date the form
- 接受P.O.雇员地址的框
- Using an old version of Form I-9
Types of violations
如何解决I-9错误取决于违规的类型。您的I-9表格错误被归类为技术或实质性违规行为。
Technical violations是“较小的文书工作”。一些技术违规的例子包括缺少地址，不正确的出生年份以及将信息放在错误的盒子或部分中。您可以在原始形式上修复这些类型的错误。
Substantive violationsare more serious than technical errors. Substantive violations include things like incorrect information relating to work authorization status, missing or incorrect documentation, and missing signatures (both employee and employer). You can’t correct these types of errors on the original Form I-9. Instead, fill out a new Form I-9 to fix these types of issues. Keep in mind that if you make a substantive error, you might be subject to penalties.
进行I-9表格校正
When correcting an I-9, keep a few things in mind. Otherwise, you’ll find yourself making even more Form I-9 mistakes. Check out the dos and don’ts below for correcting Form I-9.
| 技术违规：DOS | Technical Violations: Don’ts |
| 使用与原始墨水不同的颜色墨水 | 不要使用白色 or correction tape |
| Do initial and date each correction with the current date | 不要使用黑色标记来 cross out incorrect information |
| Do make it clear that a correction is being made | 不要回溯丢失 日期或信息 |
| 确实允许员工在表格上进行自己的更正 | 修改后，不要摆脱I-9表格（在您的记录中保持至少3年） |
| Do draw a single line through an incorrect entry | Don’t forget to double-check the form after it’s corrected |
| 确保所有信息清晰可见 | 不要离开 信息空白 |
| 实质性违规：DOS | 实质性违规：不 |
| Do fill out a new Form I-9 to correct errors |
不要尝试重复使用或纠正 the old Form I-9 |
| Do attach the new form to 旧表格I-9并将其保存在您的记录中 |
Don’t throw out the old 形式I-9的版本 |
| Do fill out the new form with your employee present |
不要忘记填写 新表格I-9完全 |
如果您或您的员工犯I-9错误，您可能并不总是需要新表格。如果发生以下情况之一，则需要新的I-9表格：
- 由于缺少信息或签名，当前的I-9无效
- 当前形式是如此的错误，以至于没有意义
- 您的业务已通知您实质性违规行为
- I-9表格缺失
- 该表格被意外摧毁
表格I-9correction example
假设您正在填写I-9表格审核表格，并且在员工的表格上遇到了一个错误。
您看到一个P.O.在您的员工表格上的框，请记住员工无法列出P.O.盒子作为表单上的地址。因为这是一个较小的错误，因此您可以将其修复在原始表单上。
首先，您需要通知您的员工I-9表格。然后，审议表格的错误，并与您的员工更正。
To fix the I-9 mistake, instruct the employee to cross out the erroneous information by drawing a line through the P.O. box address. Then, have the employee add in the correct address information using a different colored pen. Lastly, have the employee initial and date the correction.
在你和你的员工调整形式,保持the form on file for at least three years in your payroll records.
Keep in mind that if your employee has multiple corrections, you will need to have them fill out a new form and attach it to the old Form I-9.
How to prevent Form I-9 errors
Obviously, preventing Form I-9 errors starts from day one. If you want to avoid I-9 mistakes, follow the checklist below when you fill out the form with your employee:
- Check to make sure the form is current (e.g., 2020)
- 确保填写表格的每个适用部分
- Make sure that the information is clear and legible
- 检查日期在第二节比赛的yroll records
- 验证员工文档匹配表格上列出的内容
- 检查以确保所有签名（雇员和雇主）都在表格上
采取上述预防措施可以帮助您避免犯下未来的I-9表格错误，并阻止您以后再做更多的工作。
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本文已从其原始出版日期的2010年8月2日更新。
This is not intended as legal advice; for more information, pleaseclick here.