How Do I Correct a W-2 in Patriot Software?

Even after youdownload and print W-2 Forms in Patriot Softwareand distributeW-2 formsto your employees, you can still make a correction if needed. This depends on whether you have already filed your company’s summary W-3 with the Social Security Administration. If you are a Full-Service Payroll customer, contact us and we can confirm whether we filed your W-2s/W-3.

Choose from these scenarios, and follow the instructions:

If you have not given a W-2 to an employee and need to make a correction…

Simply make the change in Patriot Software and download the W-2 again. Patriot Software will retain a copy of the most recent W-2.

If you have already given the employee a W-2…

Either with a paper form or byPosting Electronic W-2s in Patriot’s Employee Portal, but have not yet filed with the Social Security Administration (SSA), make the change in Patriot Software, and download the W-2 again. If you are giving a paper Form W-2 to the employee, write “CORRECTED” on the new W-2 copies (B, C, and 2), and give the corrected W-2 to the employee. If you are posting an electronic copy of the W-2 to the employee portal, you can post the most recent downloaded version again. Employees with a valid email address on their record will be notified by an automatic email that anupdatedForm W-2 is available for viewing. Electronic copies will not have “CORRECTED” appear on the W-2.

If the incorrect Form W-2 is on a page with a correct Form W-2, send the entire page to the SSA. The incorrect form will not be processed. Do not write “CORRECTED” on Copy A of Form W-2.

If you have already filed the W-2/W-3 with the Social Security Administration…

If you discover a change is needed on a W-2afteryou have filed the W-2/W-3 with the Social Security Administration, you will need to complete corrected W-2 and W-3 forms with the previously reported and the corrected information:

1. Make the change in Patriot Software.
2. 下来load the W-2 again. You can also get the corrected amounts by viewing theW-2 Summary Report.
3. Complete theW-2C (Corrected Wage and Tax Statement)for each employee that needs to be corrected, and complete aForm W-3Cfor the totals.
4. Give the corrected copy to the employee and submit the W-3C to the SSA. You can file the corrected Form W-3C using aPDF fillerand send the paper form to the SSA, or online in your Social Security AdministrationBusiness Services Online Account. For more details, seeFiling Your W-3 Using Patriot Software.

Note:You do not need to use Form W-2C to correct an employee’s address. If you have already filed with the SSA, follow these instructions forcorrecting the employee address.

[RELATED ARITCLE: How to Re-Issue a W-2 for Employees on Your Payroll]
[RELATED ARTICLE: What is a W-2?]