Employee Statuses

使用爱国者人力资源时，您将有能力为您的员工设置状态和有效日期：

• Active– Employee is currently employed and being paid.

• Inactive– Employee may or may not still be considered “employed” but is not currently being paid. The employee with an inactive status will not appear on the payroll screen. This status may be useful for a seasonal employee who returns each year, or a future employee with a pending active status.

• Terminated– Employee is not currently employed (either through their own resignation or firing by employer). The employee is not being paid and will not appear on the payroll screen.

• Leave of Absence- 员工仍在雇用，但目前尚未获得报酬。这将删除薪水屏幕上休假的雇员，以免无意中付款。

To update the historical statuses of employees, please see our help article,Using Employee Status History in Patriot HR.

The Employee List will show all employee statuses.

Using Pending Statuses for Employees

You can use a pending status to indicate an employee status change with an effective date for the future. The ability to add future effective dates for status changes comes in handy when the employer is adding new employees, or a future change is needed for an employee such as an upcoming termination date.

This feature prevents the need to make a manual reminder to change the status later after the final payroll is run note that pre-hires are set to “inactive” until their effective date and will not show on the employee list unless you toggle “Show Inactives.” To change a pending status from the employee list, click the “Edit” link to change the date or status of the employee.

Adding Future Status Effective Dates

When changing an existing employee’s status from the Employee List, employers can add a future status to mark them as inactive, leave of absence, or terminated with a future date. There is an optional field to indicate the employee’s final pay date. Reason and Comments are optional. This can also be edited or added on the “Employee Info” tab. Payroll> Employee List > {Employee Name} > Employee Info. Scroll to “Work Information.”

Automatic Status Changes

If no final paydate has been entered, the system will keep the employee in their current status and automatically change to the new status shortly after midnight in your time zoneonthe new effective date.

If you have entered a final pay date, the system will change to the new status shortly after midnight on the dayafter最终付款日期。这将确保员工在工资单中保持活跃，因此可以支付员工。

Example 1:

• Their current status is active
• 他们的待处理状况被终止，生效1/14/22
• There is no final pay date.
• The system will keep them active until 1/13/22 and then automatically change the employee status to terminated on 1/14/22

Example 2:

• 他们的当前状态是活跃的。
• 他们的待处理状况被终止，生效1/14/22
• Their final pay date is the same day, 1/14/22
• The system will keep them active until 1/15/22 and then automatically change the employee status to terminated.

Example 3:

• 他们的当前状态是活跃的。
• 他们的待处理状况被终止，生效1/14/22
• Their final pay date is 1/21/22
• 该系统将使它们保持活跃，直到1/22/22（第二天），然后自动将员工状态更改为终止。

Adding New Employees

When adding new employees either in Wizard or Suite, if the hire date is in the future, the employee’s current status will be “inactive” with a pending status of “active” until that hire date has arrived.

Please read our help article, “Pending Statuses Report”有关待处理状况的员工的信息。