是你的小生意和纸纪录片凌乱吗nts? When you rely on paper to keep track ofbusiness finances, you often end up wasting time and resources. For an efficient accounting process, follow our tips to create a paperless office.

如何在办公室开始无纸化

无纸化会计可以节省您的小商业时间和金钱。您可以通过进行一些简单的更改来减少使用的纸张量。这是转换为无纸化办公室的六个步骤。

#1: Scan digital copies for your paperless office

最好拥有多个财务文件的副本是一个好主意。您会降低损坏一份文件并丢失重要信息的风险。但是，制作财务文件的多个纸质副本要花钱。而且，您将会计文书工作所需的存储空间加倍。

Instead of keeping more than one paper copy, back up documents digitally on your computer. By electronically filing documents, you avoid storing unnecessary paperwork. This is one of the many paperless office benefits. You can still print as many documents as you want when you need them. Also, scan and save customer orders, receipts, and other documents on your computer.

Backing up documents on your computer is one of the major paperless accounting office best practices. Doing so will help protect information from being lost. Storing documents online prevents you from losing information if your computer crashes. You can also use a memory stick or external hard drive to back up accounting paperwork.

#2: Sign up for online banking

If you don’t already have one, you should open aseparate business bank account。A bank account used only for business purposes separates personal and business funds. Once you open your business account, sign up for online banking.

With online banking as part of your paperless accounting system, you spend less time running to the bank and writing out checks. You can pay bills, move money to different accounts, and review your bank statement with online banking. An online bank account gives you 24-hour access to your statement without having to wait for a paper copy in the mail.

＃3：使用软件记录交易

As a small business owner, you need to record all your business’s transactions. If you track money by hand, consider switching tovwin.com software. This is one of our best paperless office tips because accounting software reduces the amount of paperwork at your business and saves time.

Cloud accounting software stores financial information on the internet. You can access your books from any device with an internet connection. By entering your transactions into the software, the program will automatically calculate totals for you. The software company should guarantee security and accuracy.

#4: Create digital statements for your paperless accounting

财务报表帮助您跟踪进度并做出决策。然而，纸面的陈述可能是一种滋扰。手工创建语句需要时间，可以使您的信息容易出现错误。

Instead, choose a software program that allows you to create financial statements. The software automates the information you enter, providing you with accurate end balances. The time savings from digital statement creation is another example of the many paperless office advantages. The statements are uniform so you can easily compare one month’s financial health to another.

如果您需要该语句的纸质副本，则可以打印。否则，陈述将在您需要时在线存储。

If you don’t use software, you can can use an application online or install one to your desktop to create statements for your paperless workplace. For example, you could create statements on an Excel spreadsheet. By entering in formulas, the spreadsheet will calculate totals automatically. The statements are stored digitally until you need to print them.

#5: Use electronic invoicing in your paperless workplace

有效的发票系统对您的小型企业至关重要。您不想浪费时间和金钱，因为贫穷invoice payment terms。发送数字发票可能是解决耗时且昂贵的计费问题的解决方案。

通过以数字方式发送发票，您无需购买纸张，信封或邮费。您可以通过电子邮件发票客户或使用具有发票功能的软件程序。电子发票为您提供一致的发票模板，因此您无需从头开始每个发票。客户收到的电子账单比邮寄发票更快，因此您可能会通过在无纸化会计系统中包括电子发票来提早获得报酬。

＃6：用EFTP纳税

You need to pay federal taxes for your small business. Taxes could include income tax, self-employment tax, and sales tax, among others. For an easy way to pay federal taxes, register with EFTPS.

电子联邦税款制度（EFTP) is a free service that allows you to pay federal taxes online. You can use the EFTPS to pay all federal taxes. Sign up for EFTPS through the IRS using your taxpayer identification number, bank account and routing numbers, and name and address. Then, follow the step-by-step directions to make federal tax payments.

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